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Prepare your family owned Chromebook to be managed by Blocksi Manager Home

Pre-requisites:

  • Own an unmanaged Chromebook
  • Have a parent Gmail account
  • Access to the Blocksi Manager Home Portal
  • Internet access

Introduction

To make sure that the child can not bypass the Blocksi Manager Home content filtering, the set up will consist of 2 steps, which are:

  • Making the parent the Chromebook administrator
  • Restricting sign in onto the Chromebook to the parent and to the blocksicloud.com filtered accounts ONLY


Step 1: Perform a power wash (factory reset) of the Chromebook

To make the parent the Chromebook’s administrator, you would need to powerwash the Chromebook. If you are already the administrator, please skip this step


IMPORTANT: Please note that factory reset the Chromebook can be done by any user that knows the sequence, including the filtered user.


To prevent a child from factory resetting the Chromebook you would need to enroll the Chromebook into blocksicloud.com domain, which costs $50/device/year. Please contact support if this is an option that you would like to activate for your device.



Chromebook powerwash instructions:


support.google.com/chromebook/answer/183084?hl=en

If the above instructions do not work for your model, please try the below instructions. If these still do not work, please contact your model manufacturer or retailer for support.


digitaltrends.com/computing/how-to-reset-a-chromebook/
samsung.com/us/support/troubleshooting/TSG01110741/
schooledintech.com/how-to-wipe-factory-reset-a-chromebook/


Step 2: Sign in as a parent or guardian with your Gmail account to the power washed Chromebook

You are now the administrator of the Chromebook.



Step 3: Add the supervised (child) account to the Chromebook

A. Go to the Settings menu of the Chromebook (using the administrator account).

  • click on the task bar at the bottom right corner (where the time and date are displayed)
  • click on the "Settings" wheel icon

B. Click the “People” menu on the sidebar.

C. Click the “Manage other people” tab.

D. In this menu, you can see which account has been assigned the role owner. Make sure this is the account (email address) that you have registered to Blocksi Manager Home with..


If it isn’t the same account, perform a power wash (step 1) and then log into the Chromebook with the email address that you already registered at Blocksi.

E. Disable Guest browsing.

F. Next,

  • click on the “Add person” tab,
  • enter their email address in the bracket and
  • click “Add”.

The newly added account will now be displayed unter the owner account.

G. After you have added the supervised account, untick the last tab.




Step 4: Confirm that the set up was successful

A. Log into the Chromebook as a supervised user, using the blocksicloud.com account.

B. Open the Chrome browser.

C. Confirm that you see a blue “b” icon with an M attached to it in the top right corner. If not, please repeat the sequence from the start.



Extra step (NOT necessary): Add a school or personal child account while still enforcing parental policies

A. Log into your Chromebook with the supervised account.

B. Open your Chrome browser and click the Google account icon in the top right corner.

C. Click “Add another account”.

D. Log into Google with the email/account you wish to use.

Any site that has been blocked by the policies set by the parent account will also apply to the account you just added.

Managing the supervised Chromebook for your prefered desktop or laptop

Step 1: Set the location

A. Log into your Blocksi Manager Home dashboard with the parent account.

B. Click the location menu next to the Settings icon in the top right corner of the dashboard.

C. Scroll through the options and select your location.



Step 2: Create a filtering policy

Web Filter

This feature is used to filter and block specific content you don’t want the supervised user to see online.

A. Look at the sidebar of the dashboard and expand the “Filters” tab. Among the options, select ''Web filters ''.

B. To create a new Web Filter, enter a name and press “Create Filter +” button.

C. Select the category and tick the appropriate box whether you want the feature to be allowed or blocked from accessing.

TIP: You can find out the category of a webpage by pasting its URL in the "Website rating tool" table

D. Once you are done customizing the web filters, click the "Save changes" button at the bottom

Black/White List

This is where you can enter some exceptions to your web filter.

For example, if you block social networking but you still want to allow Twitter, create a new Black/White list and add www.twitter.com to the Allow list.

A. Locate the tab “Black/white lists” in the sidebar.

B. To create a new Black/White list, write the name of the list into the tab and click “Create list +”.

C. Click on the pen icon to edit it.

D. In the edit menu, write the name of a website into the tab, click on “Allow” or “Block” and then “Add to list +”.

Keyword Filter

The keyword filter blockers websites based on the content/keyword they include.

For example, if you wish to block any website that contains the keyword “pornography”, you can do by creating a keyword filter.

A. Locate the “Content filters” tab in the sidebar.

B. To create a filter, write the name of the filter into the tab and click “Create filter +”

C. After you have created a new filter, click on the pen icon to edit it.

D. Write the name of the keywords you wish to be blocked and click “Add keyword +” for every keyword separately.

Once you have assigned the supervised user a policy containing this filter, they will not be able to access a website that contains these keywords. Instead, an “Access denied” page will pop up :

Application Filter

This filter allows or blocks specific popular applications

A. To create a new filter, write the name of the filter into the tab and click “Create filter +”.

B. Choose which of the available applications to allow and which to block.

NOTE: If you wish to change the status of an application (for example from Block to Allow), you have to click the “Allow” icon and then the “Update” icon. Otherwise the change to the application status will not be applied.

Youtube Filters

These filters apply only to Youtube. You can allow/block specific categories of content, youtube channels and keywords.

Youtube Category Filter

A. To create a new filter, write the name of the filter into the tab and click “Create filter +”.

B. Tick which categories of videos on Youtube will be allowed to be viewed and which not.

C. After ticking the boxes, click on the SAVE CHANGES button.

As long as this filter is assigned to a policy, every time the child clicks on a video of a blocked category, they will not be able to play the video.

Youtube Channel Black/White List

A. To create a new filter, write the name of the filter into the tab and click “Create filter +”.

B. Write a Youtube channel name, click ”Allow” or “Block” and click the “Add to list +” button.

NOTE: If you wish to change the status of an application (for example from Block to Allow), you have to click the “Allow” icon and then the “Update” icon. Otherwise the change to the application status will not be applied.

Youtube Keyword FIlter

A. To create a new filter, write the name of the filter into the tab and click “Create filter +”.

B. Write the keywords you wish to be filtered and click the “Add keyword +” button.

Time Control Filters

This filter blocks content during a specific time frame that you set. It can block access to the internet in general or it can only apply to Facebook or Youtube (depending on your wishes).

A. Locate the tab “Access time controls” in the sidebar of the dashboard and click it.

B. Once you are in the menu, write the name of the filter and click “Create time control +”.

C. Click and drag the cursor over the time of the day that you wish the access to the internet on the account to be unavailable.

NOTE: The time 0 - 12 means from 12AM to 12 PM and 13 - 23 means from 1PM to 12 AM.

NOTE 2: Grey color means access is allowed, red color means access is blocked.

You can also limit access time specifically for Facebook and Youtube by clicking on the upper tabs of the timetable.

Apply Filters to a Policy

The filters you created so far have to be applied to a policy, otherwise they won’t work.

A. Locate the “Policies” tab in the sidebar and click it. This will open the Policies menu.

B. Write the name of the policy in the bracket and then click the “Create policy +” icon.

C. Assign the filtering policies you created before for each specific category of filters.

D. When you finish assigning the filters, click the "Save changes" button

The newly created policy will now be listed in the policies table.

NOTE: If you wish to edit existing policies, click on the policy and the edit menu will open again. Make sure to save your changes.

Now that you have created a policy, you can apply it to the supervised user.



Step 3: Apply a Policy to the supervised user

In order for the policy you’ve created to take effect, you have to assign it to a specific user.

A. Go to the main page of the Blocksi Manager Home dashboard by clicking the “Dashboard” tab in the sidebar.

B. On the homepage, locate the “Users table”.

If you have already created a supervised account at Blocksi while signing up for the first time, the email address of the supervised account will be displayed in this table.

C. Click on the pen icon next to the name of the user.

D. Pick the filtering policy you created earlier.

E. Click the “Save changes” button.

And you are done! Now all the specific filters of the policy you have created will apply to this user.

Now, when a child who is using the supervised account tries to enter a website that is blocked for him/her, an “Access denied” page will appear instead :

Extra step (NOT necessary): Install Google Play store application

You can install the Google Play store application on the Blocksi-protected Chromebook.

A. Log into your Blocksi Home Manager dashboard.

B. Click the “Android Playstore” tab, located in the sidebar.

C. Follow the instructions on the page.

Monitoring and adjusting Blocksi Manager Home

Step 1: Track which websites the child is browsing online


To view a complete list of the URLs that were visited in a day (and how many times they were visited), follow these steps:

A. Go to the mainpage of the Blocksi Manager Home dashboard.

B. Locate the daily activity tables.

C. Click the “Accessed pages” and “Blocked pages” tabs. This will display the visited URLs on that day. Example below:

Step 2: Look up analytics for how the Chromebook was used

The Analytics feature allows you to view which websites were visited by the supervised user and the number of times they were visited.

A. Find the tab “Analytics” in the sidebar of the dashboard and click it.

B. Select the user you wish to view analytics for.

C. Pick the dates you wish to view data for.

2.1 Total requests

The Total requests graph displays all the requests (number of times the child entered any website using the Chromebook) during the period you selected

2.2 URL daily analytics

The URL daily analytics table (below) displays all the URLs of the websites that were visited during the period you selected.

A. Click on the tab next to the command “Action” to switch between all, allowed or blocked URL requests.

2.3 Category daily analytics

The Category daily analytics table displays the different categories of websites that were visited during the period you selected.

A. To search for a specific category of website the child might have visited, write the name of the category in the search bar :

The table will show you whether the supervised user has visited a website of a specific category, and how many times they have done so.

Step 3: Manage your Blocksi Manager Home subscription

A. Click the “Settings” icon in the top-right corner of the dashboard.

B. In the pop-up window, click the “Manage subscription” icon.

B. Continue by entering your Paypal login details.

Extra step 1 (NOT necessary): Set up a notification email alert

This feature allows you to set up a notification alert for every time the supervised user tries to enter a blocked website.

A. Click the “Settings” icon in the top-right corner of the dashboard.

B. In the pop-up window's "Notification E-mail" section:

  • write the email address you wish to receive alerts to
  • click “Add”

Extra step 2 (NOT necessary): Changing the owner of the Blocksi Manager Home account

A. Click the “Settings” icon in the top-right corner of the dashboard.

B. In the pop-up window's "Account owner" section:

  • write the email address of the new owner into the bracket,
  • click the “Change owner” button

NOTE: If you change the owner’s email address, you will lose all the analytics generated until now.

Extra step 3 (NOT necessary): Geofencing

This feature allows you to select the geographical area in which you want the filtering policies to apply.

If no location is added to the list, the filtering policies will apply everywhere, regardless of the location of the Chromebook.

A. Locate the tab “Geofencing” in the sidebar of the dashboard

B. To enter a location:

  • write the name of the city/town/address into the field
  • click “Add location +”

NOTE: If one or more locations are defined:

  • and the device is located in one of them, it will be filtered
  • and the device is not located in any of them, it will not be filtered

By default, the area is set to approximately 1000 feet (305 meters).